Frequently asked questions (FAQ) about PhD courses
If you have a question regarding courses, please check this FAQ as most answers are found here.
If you still need our support, you can find our contact information at the bottom of the page.
You log in to the course catalogue on the front page of the catalogue.
If you are a PhD student enrolled at UCPH:
- Click on “Login for PhD students at UCPH” in the top right-hand corner.
- Enter your UCPH-ID (abc123) and your password. If you do not know or cannot remember your password, click “Forgot password” in the bottom left-hand corner.
If you are not enrolled as a PhD student at UCPH or if you are newly enrolled and have not received a UCPH-ID:
- Click on “Login for others” in the top right-hand corner.
- Enter your e-mail address in the "Username"-field and your password. If you do not know or cannot remember your password, click “Forgot password” in the bottom left-hand corner.
- The first time you apply for a course a profile will be created for you. It is very important that you use the same email/ UCPH-ID every time you apply for a course or log on.
You can sign up for courses before you are enrolled as a PhD student. However, you will be placed on the waiting list for the course until the enrolment deadline. After the deadline has passed, vacant seats will be allocated to the waiting list.
If you get a seat on a course without being enrolled as a PhD student, you must pay for your participation. However, if you get enrolled as PhD student before the end of the course, you will not be charged the course fee. Please inform the Graduate School at firstname.lastname@example.org as soon as you have been enrolled as it might affect your position on the waiting list or if you get a seat.
You can find an overview of your ECTS and your PhD courses in the course catalogue . In order to find the overview please click on “Login for PhD students at UCPH” (if you are enrolled as a PhD student at UCPH) or “Login for others” (if you are not enrolled as a PhD student at UCPH) in the top right-hand corner. Afterwards, use “My pages” in the top left-hand corner and then click on “My enrolments”. Please find a guide on how to log in.
The Graduate School has two courses that are mandatory for all PhD students:
- “Responsible Conduct of Research 1, An Introduction”: This course is intended for newly enrolled PhD students. The course is held monthly. You must participate in the course within the first 12 months of your PhD programme.
- “Responsible Conduct of Research 2 Getting Ready for Submission of Manuscripts and Thesis”: Mandatory for PhD students enrolled after 1 August 2020. This course should be taken when the PhD student has less than 12 months left of their enrolment period.
Some graduate programmes have mandatory courses. Please check the website of your graduate programme to find out more.
The first time you applied for a course you had to make a profile. If you cannot see all the courses you have applied for in this profile, then there is a great chance that you have made a second profile while applying for the new course. You should always use the original profile you made when you applied for your first course.
Please contact the Graduate School at email@example.com if you cannot see all your courses.
When will I receive my UCPH-ID/ID card?
You will receive your registration certificate by email within 15 days. The ID card unit will send you a letter by regular mail containing a pincode.
- Please go to http://kunet.dk to create a password, and then login. Go to Self service - ID card - Upload a Photo for ID card, to upload a photo for your ID card.
Within eight to ten working days the ID card unit will send your ID card by regular mail. If you have not received your ID card within eight to ten working days after uploading a photo, please contact the ID card unit: : firstname.lastname@example.org or phone: +4535322700
Why does my UCPH-ID and not my name show on course certificates and participants list?
If you are registered with a secret name and address in the Danish Person Register, your name will not show in the Graduate School's course system. Your UCPH-ID will be shown instead of your name.
General questions regarding PhD courses and external activities
Who should I ask if I have a practical question or questions regarding the content of my PhD course?
Please contact the course secretary by sending an e-mail. The course secretary’s contact information can be found in the course description in the course catalogue.
If a course is converted to online teaching, you will receive an e-mail from the Graduate School informing you about the change and it will be stated in the course title in the course catalogue.
Seats on PhD courses are allocated based on different criteria.
There are two types of courses: generic and non-generic courses. On generic PhD courses all seats are reserved for PhD Students enrolled at The Graduate School of Health and Medical Sciences at UCPH. All other applicants are put on the waiting list.
On non-generic courses 80% of the seats are reserved for PhD students enrolled at The Graduate School of Health and Medical Sciences at UCPH and 20% of the seats are reserved for PhD students from other Danish universities (except CBS). All other applicants will be placed on the waiting list.
If one of above quotas is full and you belong to this quota, you will be placed on the waiting list.
If you are on the waiting list you can be offered a seat on the course up until 1 day before the course begins. If the Graduate School can offer you a seat on the course you will be notified by e-mail.
If there is less than 14 days until the course begins then the Graduate School will offer the vacant seat to the whole waiting list by e-mail on a first come first served basis.
If you get sick before or during a course, you should let the course secretary know as soon as possible. Furthermore, you need to inform the Graduate School by sending an email to email@example.com.
If you due to sickness participate less than 80%, the Graduate School may waive the course fee. This requires that you provide documentation from your employer stating that you have been sick and therefor legally absent from the course.
Documentation from your employer can be an email from your employer stating that you have been legally absent from the course or a screenshot from an administrative system where the absence is registered. The documentation should be sent to the Graduate School at firstname.lastname@example.org.
PhD courses taken at SUND will automatically be registered on your profile. After your enrollment, we will contact you regarding these courses.
If you complete a course that is not offered by the Graduate School of Health and Medical Sciences you must apply for approval. You can apply for approval of an external course after the completion of the course.
Please note that the Graduate School does not grant pre-approval of external courses. Read more about our rules regarding credit transfer.
As a rule, you are not allowed to conduct study related activities such as courses during regular leave or maternity/paternity leave. However, if you and your principal supervisor agree, you can participate in already planned PhD courses, which you have deemed significant for your PhD programme.
If you participate in a course during leave and you receive unemployment benefits or maternity/paternity benefits, your unemployment fund must approve your participation.
If you work during your leave, your place of employment must approve your participation in the course. Please contact your unemployment fund or your workplace.
The Faculty of Science offers the PhD course: Introduction to University Pedagogy (IUP).
When signing up for the course, you are asked to provide the following invoice details: Alias and Unit. The Graduate School provides these to you.
If you are interested in signing up for the course, please contact the Graduate School at email@example.com to get the invoice details.
Please note that the invoice details are only valid if you are a PhD student from the Graduate School and employed at a hospital. If you are employed at the University of Copenhagen, you must fill out the invoice information relevant for that specific department/institute.
If you cannot find the answer you need in this FAQ, please send an email to firstname.lastname@example.org.