Approval of external courses for your PhD plan

If you complete a course that is not offered by the Graduate School of Health and Medical Sciences you must apply for approval. You can apply for approval of an external course after completion. Please note that the Graduate School does not grant pre-approval of external courses.

You can apply for approval by filling in the form Approval of external courses. Your application must contain:
- a course description
- a detailed time schedule
- a course certificate

Please note that certain rules apply for external courses:

  • The course must have scientific relevance to your PhD project
  • The course must be at PhD level. Courses at Master’s level can be approved if they have a scientific relevance to your PhD project
  • Your principal supervisor must approve your participation in the course
  • The course must be of at least 0.5 ECTS/more than 5 hours of teaching in order to be reviewed
  • You can apply for approval of courses completed up to 5 years before your enrolment date
  • You can get up to 15 ECTS transferred for courses completed before enrolment

Please note that all applications for approval of external courses will be assessed individually and that approval is granted on a case-by-case basis.

Examples of external courses and activities and how the Graduate School assess them

Course Category
Criteria

Courses offered by the Graduate School of Health and Medical Sciences

  • Will be added to your course plan automatically

PhD courses from other Danish universities (Open market)

  • Are always approved

PhD courses from European universities, other foreign universities and Danish hospitals

  • Are usually approved

Courses taken at SUND during a research year

  • Will be added to your course plan automatically
  • If you do not wish to have these courses included in your PhD plan, please contact the Graduate School 

Courses completed before enrolment

  •  Must be completed no more than 5 years before enrolment
  • A maximum of 15 ECTS can be transferred for courses completed before enrolment
  • General rules regarding approval of external courses apply

Courses taken as part of basic clinical training or specialist training

  • Approval is based on an individual assessment of the relevance to the PhD project

Courses at Master’s level

  • Can be approved if the course has scientific relevance to the PhD project
  •  Cannot be approved if the course is part of an already obtained academic degree

Online courses

  • The amount of course hours or a time estimate must be clearly stated
  •  Approval is always based on an individual assessment

Workshops and courses/workshops in connection with conferences, congresses etc.

  •  Must contain lectures and/or exercises in order to be approved

Journal clubs

  • Must have learning targets
  • The time consumption and the criteria for passing the activity must be clearly stated.
  • The student must receive a diploma or a confirmation from the tutor/course manager

Other study elements

  • Must have learning targets
  •  The time consumption and the criteria for passing the activity must be clearly stated.
  • The student must receive a diploma or a confirmation from the tutor/course manager stating that the learning targets have been fulfilled
  •  Cannot be a part of the research that the PhD student carries out as a part of the PhD project
  • Must be at PhD level

Participation in conferences, congresses and similar activities

  •  Cannot be approved
  • Students’ presentations at conferences, congresses and similar activities do not grant ECTS

Courses completed as part of another academic degree (e.g. Master’s programme, Bachelor’s programme)

  • Cannot be approved