Organising a PhD course
As a course provider, you are responsible for most of the practical aspects of planning and executing the course.
- The PhD course must be scientifically or otherwise relevant for PhD students and will be approved by the PhD Study Board on this basis.
- The courses must be held in English if required by non-Danish participants.
If the course is organised at KU SUND, the course manager must be at an academic level corresponding to associate professor or higher to ensure the scientific content and the academic level.
We finance - You organise
The Graduate School will provide full or partial financial support when you organise a PhD course.
Please submit your application for financial support at least 4-5 months before the course. This allows time for the Graduate School to process the application and to announce the course well in advance in order for the PhD students to plan their courses and to sign up.
Applications for financial support for PhD courses are accepted and processed throughout the year and are not subjected to specific deadlines.
Apply for financial support
Please make sure that you receive a confirmation e-mail after sending in the 'Financial support for course providers' form. If you don’t receive a confirmation e-mail, it means that the form has not been sent to the Graduate School.
*Relevance to graduate programmes: Please note that in the new template for the mandatory course description you must choose three graduate programmes to which the course is relevant.
**Hourly wages have been updated.
Read this before you complete the budget
A minimum of 12 participants is a requirement. It is important that you make a realistic assessment of how many PhD students will sign up for the course.
If less than 80 percent of the expected number of PhD students register for the course, either the course will be cancelled or the grant will be reduced.
When you enter the course hours, the budget form provides you with an interim calculation of the number of ECTS credits. Please note that the number is an estimate that can be changed as your course proposal is processed.
Course hours include exercise hours, exams and breaks. 1 course hour also includes 1.5 hours of preparation. This means that 1 course hour corresponds to 2,5 working hours when calculating
This is only for course work that exceed the 1.5 hours of preparation. If additional hours are added in the budget, you must specify in the budget and the course description, which additional course work is expected of the student.
When organizing an online course it is possible to apply for compensation for IT assistance. The compensation must not exceed the number of course hours.
The Graduate School provides course manager remuneration for the total number of course hours as a maximum. The course manager fee is remunerated as 1 hour per course hour.
The Graduate School does not provide remuneration to registered PhD students teaching the course.
Please consult the Guide to budget for PhD courses.
The Graduate School provides support for expenses for operating materials (e.g. chemicals, teaching materials, classroom and apparatus expenses).
Refreshments per day of participation (DKK 100). One day is calculated as approx. 7 hours.
Maximum is one dinner if the course lasts a week or less. Only external teachers and course manager
Accommodation for external teachers
Travel for external teachers
The budget for a course may not exceed:
IMPORTANT: The interim price per ECTS produced must not exceed the maximum.
Financial support for annual events such as annual meetings, yearly summer schools or symposia may be granted. The regular budget rules apply, except:
- The Graduate School supports accommodation expenses for the participating PhD students.
- Refreshments may include dinner.
- The Graduate School does not support students’ travel expenses to the course venue.
- The special rules apply to only one meeting a year for each graduate programme.
During the period 2018-2023, all graduate programmes have the opportunity to apply to the Graduate School for funding in order to offer career activities targeted to PhD students and/or PhD supervisors. Learn more about this option.
Co-financing of courses and events
If you are organising a course aimed at PhD students as well as other participants, the Graduate School can co-finance the event based on the expenses connected to the PhD students.
Collaboration between universities
The Graduate School endorses collaboration between universities in the planning and proposing of courses. Inter-university collaboration also makes it easier to gather enough students to go through with the activity.