PhD defence and certificate

The different types of oral PhD defences

As a PhD student can choose between three different types of oral PhD defences:

  • A physical defence
  • A fully digital PhD defence with a link open to the public
  • A digital PhD defence with partly physical presence and a link open to the public

For all three types of defence, the PhD student must fill in the form "Information regarding the PhD defence and the PhD certificate" at least 3 weeks before the defence.

The principal supervisor is responsible for planning the defence, including booking a venue or assisting with setting up a digital meeting room if relevant.

For venues at Panum please contact

For more information about IT assistance from UCPH IT, please read this short guide on KUnet. The sections relevant for digital PhD defences are Digital defence and Digital defence with partly physical presence.










The Graduate School encourages the common praxis of inviting the assessment committee and the supervisors out for a dinner or lunch. The arrangements must be made in accordance with the university’s rules regarding entertainment expenses. This is usually the responsibility of the principal supervisor.

Here are the guidelines:

  • The Graduate School reimburses the costs for one lunch or dinner for the assessment committee, the principal supervisor and primary co-supervisor (this does not include the PhD student).
  • If you wish to apply for a reimbursement, please make sure to get a receipt for the expenses and email the receipt to the Graduate School along with a list of participants.
  • The Graduate School does not reimburse a reception.