Leave of absence – University of Copenhagen

PhD > Absence and part-time > Leave of absence

Leave of absence

Apply for leave of absence

You need your KU-login to complete the form.

If you do not know your KU-login or forgot your password, please look for help here.

All PhD students enrolled at the Graduate School have a KU user name and login.

You can apply due to both academic and personal reasons

  • Leave of absence is generally granted for a maximum of 12 months.
  • Additional leave of absence is only granted in exceptional cases and only up to a maximum of another 12 months (a total of two years).
  • Valid reasons for leave of absence include occupational leave, Basic Medical Education (KBU), personal reasons and military service.
  • During the leave of absence you cannot participate in study related activities (participation in already planned courses may be granted an exemption).
  • Your leave of absence must be approved by your principal supervisor and the superior at your place of employment.
  • If you have a residence and work permit in Denmark, certain rules apply for extensions. Please contact International Staff Mobility for further information before submitting your application.

Processing time of your application is approximately 14 days.

Industrial PhD students must enclose a pre-approval from Innovation Fund Denmark.

Learn more about leave of absence in the Graduate School Rules and regulations.