Updates in Rules and Regulations

Cancellation and absence fees, page 14:

• (Section has been rephrased) Cancellations made up to two weeks before the course starts are free of charge.
• Cancellations made later than two weeks before the course starts will be charged an amount corresponding to the course fee for external participants.
• Participants with less than 80% attendance cannot pass the course and will be charged an amount equal to the course fee for external participants.
• Participants who fail to hand in any mandatory exams or assignments cannot pass the course and will be charged an amount equal to the course fee for external participants.

If the participant does not comply with the above cancellation policy or has not attended the course due to illness or other reasons, the Graduate School may waive the course fee, if the participant provides documentation from the participant’s employer stating that the participant has been legally absent from the workplace. 

Three regular assessments, page 17

• (Section has been rephrased) Assessment 1: 26 months before submission of PhD thesis (mandatory assessment meeting).
• Assessment 2: 14 months before submission of PhD thesis (voluntary assessment meeting).
• Assessment 3: 6 months before submission of PhD thesis (mandatory assessment meeting).

Organisation chart has been inserted
On page 4 a chart illustrating the Graduate School's organisation has been inserted.

Supervision, appointment of supervisor(s) and change of supervisor(s), page 11:

• Section has been rephrased from: “The primary co-supervisor must have an academic level equivalent to at least associate professor, clinical associate professor or senior researcher, but does not have to be employed at the faculty. The primary co-supervisor is obliged to have contact with and to supervise the PhD student at least twice a year. The primary co-supervisor's academic level may be assessed, if necessary, by submitting a CV, including a list of publications to the Graduate School.” to “The primary co-supervisor must have an academic level equivalent to at least associate professor or clinical associate professor, but does not have to be employed at the faculty. Senior researchers employed at Danish universities and the government research institutions (SSI or NFA) are considered to be at associate professor level. The primary co-supervisor's academic level may be assessed, if necessary, by submitting a CV, including a list of publications to the Graduate School. The primary co-supervisor is obliged to have contact with and to supervise the PhD student at least twice a year.”

5.2 Assessment committee, page 22:

• Section has been rephrased from: “At least one of the two external members must be employed at a university as associate professor or at senior researcher level or higher in the relevant subject area. One of the external members may be emeritus/emerita if they are still active researchers. The use of emeriti in the assessment committee must be reasoned when you nominate the assessment committee, and a CV and publications list must be forwarded. The academic level, employment and affiliation is considered at the time of appointment of the assessment committee.” to “At least one of the two external members must be employed at a university as associate professor or higher in the relevant subject area. Senior researchers employed at Danish universities and the government research institutions are considered to be at associate professor level. One of the external members may be emeritus/emerita if they are still active researchers. The use of emeriti in the assessment committee must be reasoned when you nominate the assessment committee, and a CV and publications list must be forwarded. The academic level, employment and affiliation is considered at the time of appointment of the assessment committee.”

External courses page 15

The following sentence has been added:
› PhD Students can get a maximum of 5 ECTS approved in total
for courses from course platforms as Coursera, edX and the like

The document has been updated to match the updated version of the Common rules and guidelines for the PhD programme at the University of Copenhagen.

The updates include: 

Page 4 - The Graduate School organisation: A box with PhD students has been added and the title of the box regarding Graduate programmes has been changed from Graduate Programmes to Heads of Graduate Programmes and Steering Committees.

Section 2.1: The section has been updated with a text regarding the admitted PhD student's English-language skills.

Section 2.2: The wording about when an integrated master's/PhD programme can begin has been changed from "... and before
starting a master's thesis." to " before reaching the level of a Danish master’s degree."

Section 2.7: The following text has been added: "PhD students employed at a business-oriented institution of higher education (typically university colleges) must, in addition to a principal supervisor, have a supervisor affiliated with the business-oriented institution. Such supervisor must be qualified within the relevant field."

Section 5.1: A phrase is added regarding the fact that the PhD degree can only be awarded if the author of the PhD thesis documents that he or she has obtained new research results that are not the basis of a previous academic degree.

Section 5.2: It has been added that for PhD students employed at a business-oriented higher education institution at least one of the members of the Assessment Committee must have relevant research experience at a minimum of associate professor level within the given subject area.

Section 5.10: In the description of the design of the diploma, "Study Abroad" is replaced by "participation in active research environments, including stays at other, mainly foreign, research institutions, private research companies, etc."

Section 5.11: The requirement that a PhD thesis which is made available on the internet cannot be copied or printed has been removed.

Appendices - Appendix 2: Consolidated Ministerial Order on the PhD Programme at the Universities and Certain Higher Artistic Educational Institutions (PhD Order) has been added.

Declarations of co-authorship page 21.

The following sentence has been rephrased from: “If a manuscript or published paper has ten or less co-authors, all co-authors must sign a declaration of co-authorship. If it has more than ten co-authors, declarations of co-authorship from the corresponding author(s), the senior author and the principal supervisor (if relevant) are a minimum requirement.”  To “ If a manuscript or published paper has eleven or less authors, all authors must sign a declaration of co-authorship.
If it has twelve or more authors, only the PhD student, the corresponding author(s), the senior author and the principal supervisor need to sign the declaration of co-authorship.”

International applicants page 7.

The following sentence has been rephrased from “Applicants who can document that English was the language of instruction during their BSc or MSc study programme.” to “ Applicants who can document that they have completed a BSc or MSc education where English was the language of instruction (please enclose documentation with application).”

Supplementary rules at SUND page 20-21 

Monograph page 20
The following sentence has been added: “Methodology: this chapter should briefly summarize the methods used.”

Synopsis page 21
The following sentence has been rephrased from “Methods” to ” “Methodology: this chapter should briefly summarize the methods used.”

Supplementary rules at SUND page 20-21

Format page 20

The following sentence has been added: However, to a minor degree it can be accepted to copy methods descriptions, concrete results incl. figures and tables when appropriately marked and referenced. Please remember to obtain permission from the copyright owner if required when you reproduce/adapt tables and figures, and refer to the permission.