Information concerning COVID-19

Change of research environment

If you are planning your change of research environment 

• The Graduate School encourages you to follow the travel guidelines from:
• the Danish Ministry of Foreign Affairs
• University of Copenhagen guidelines(KUnet login required)
• local guidelines and rules of the country you are panning on visiting
• The change of research environment is a requirement of the PhD Order part 7(2), section 3 according to which the PhD students must complete a stay in another research environment in order to obtain a PhD degree. At SUND, the requirement is a minimum of four weeks in total.
• Both stays in Denmark and abroad are accepted, and the requirement can be made up of several shorter stays. Even a stay at another department at your place of employment or at the University of Copenhagen can be accepted as long as it is in a different research environment than your primary one. All applications for change of research environment are assessed on an individual basis.
• It is possible to get an online change of research environment approved if you are on your last year of the PhD Programme. You must have a minimum of 37 hours of direct online interactions with the research environment that you are “visiting”. Direct online interactions can for example be one-on-one counseling, project meetings, group meetings, journal clubs etc. All applications for online change of research environment are assessed on an individual basis.
• It is possible to apply for an exemption from the duration of your change of research environment, if you are in your last year of the PhD programme. It is possible to get a minimum of one week (5 working days or the equivalent of 37 hours of direct interaction) approved to fulfill the requirements. All applications for an exemption are assessed on an individual basis. Please send an application to graduateschool@sund.ku.dk
• You can apply for financial support for a change of research environment that lasts a minimum of one week, instead of the normal 4 weeks, if you are in your last year of the PhD programme. The change of research environment has to be completed at a research institution abroad or in Denmark outside the Capital Region of Denmark or Region Zealand.
  On this webpage you can read about how to apply for financial support for a change of research environment.
  
   

If you have planned a change of research environment 

• If you have arranged to complete a change of research environment in the near future, please follow the Ministry of Foreign Affairs of Denmark’s travel guide and guidelines from your workplace. For employees at UCPH, please follow the updates at KUnet.
  
  
• If you – due to the Covid-19 situation – are prevented from completing your planned change of research environment, we ask you to send an email to the Graduate School, where you explain the situation. The Graduate School will handle all requests on a case-by-case basis.
  
  
• If the financial support granted by the Graduate School has been lost due to Covid-19 situation and you have the possibility of completing another change of research environment, we recommend that you apply for financial support for your new stay. Applications will be handled on a case-by-case basis.

If you are abroad at the moment

If you are abroad at the moment in connection with your change of research environment, the Graduate School encourages you to follow the travel guidelines from

• The Danish Ministry of Foreign Affairs
• University of Copenhagen guidelines(KUnet login required)
• local guidelines and rules of the country you are visiting

Useful links 

• Travel guides for specific countries(in Danish), Danish Ministry of Foreign Affairs
• Danish Embassies for information concerning local guidelines concerning COVID-19
• Sign up for the Danish Ministry of Foreign Affairs’ “Danskerlisten” in order for the Ministry to be able to contact you or to send important information.

Find more information on change of research environment here.